Planning your day is one of the hardest things to do. It’s essential to plan your day because you might forget about something important, like an appointment or meeting, without it. And being disorganized in your day-to-day life can affect you in many ways. It can make you appear lazy and unprofessional, leading to problems at work or even lost opportunities.
Stop wasting time, effort & money! Use these easy-to-follow tips to schedule every minute of your day to maximize productivity and have it all under control.
Know your priorities
Setting priorities is an excellent way to ensure you get things done daily. The first thing to do when setting your priorities is to figure out what you want to get done today. This can be hard, especially if you have a lot of work, but you must do it. The more detailed and specific you are, the better you can focus on getting those things done. In fact, having a checklist of your everyday task is a great way to guide you every year.
With your list of priorities in mind, figure out what order they need to be done so that they can all be completed in one day. You may need to delegate some things or choose which tasks are most essential and which ones can wait until tomorrow. If your job requires a certain amount of time spent with other people, this might mean saying “No” when someone asks for help outside work hours. Make sure that if there’s a task that needs to be done together, everyone knows about it and has agreed to help simultaneously. It’s also essential for everyone involved to know who is responsible for each part of the project. If something was delegated incorrectly, take the time to ensure everyone knows who should be doing what.
Block off time for meetings and appointments
It’s important to schedule meetings and appointments in advance, so you know exactly when they’ll occur. Write down when they are and where they’ll be held. If a meeting involves another person, make sure that person knows about it, too. If you have an event to attend at work, ensure it’s on both your calendar and the company’s calendar, so everyone knows about it. You’ll also have an opportunity to reschedule any meetings that might conflict with others or other obligations.
Actively manage your downtime.
When you have a lot of downtime, it can be tempting just to spend the whole day doing nothing, but you’ll find that even though you’ve been relaxing, it’s not easy to get back into work mode when it’s time for you to get back to work. But if you productively use that downtime, you’ll find it’s much easier to transition from rest to productivity.
Multitasking refers to the act of performing several tasks simultaneously. Research says this is typically inefficient because we have to split our attention between tasks, and shifting from one task to another takes time. Instead of multitasking, focus on doing one thing at a time. You’ll often be surprised how much more you can accomplish simultaneously by focusing on one project at a time.
Be ready for interruptions.
The most important thing is to be flexible. If you schedule a meeting, or even just a lunch date, with someone at a particular time, it’s likely that they’ll be busy with other things and will need to reschedule. Don’t get too upset about it; it happens to everyone.
Try your best to ensure you’re ready for interruptions in your day. If you’re working on something significant and an interruption comes up, try to let it go until later, when the interruption will be less inconvenient for everyone involved (for example, if you’re in a meeting and someone calls).
If you are being interrupted frequently during the day, try using an online calendar to schedule appointments and meetings. This way, people know when they can reach you and when they should wait until later. It also helps them see when their works overlap so they can adjust accordingly or move things around if necessary.
Work smarter, not harder.
Ultimately, the step that takes you from good to great when it comes to productivity is self-evaluation. Who are you? How do you accomplish your goals? How do you get stuff done? Questions like these will help you understand what works and doesn’t, helping you spot daily patterns that work well and routines that need to be altered.
The above suggestions will help you get more done, prepare more effectively, and get less stressed during the day. Are they guaranteed to improve your productivity? No. They can provide a framework for helping you achieve that elusive work-life balance we all desire. Your best bet is to try a few different time management tactics until you find something that fits your lifestyle and lets you be the most productive that you can be. Visit us to learn more about tips, tricks, and guides for your marketing!